Artificial Intelligence Business Solutions

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©2019 Artificial Intelligence Business Solutions Ltd

All Rights Reserved

Privacy Policy

Notice of Privacy

Artificial Intelligence Business Solutions Limited, is fully committed to the privacy of this website, its visitors and users, to protect their personal data and usage in compliance with data privacy laws. This policy describes how we may collect and use personal data and the rights and choices available to our visitors and users regarding such information.

 

We encourage you to read this Privacy Policy to ensure you fully understand it before you access or use our services. If you remain opposed to the practices outlined in this policy, you should leave this website and avoid or discontinue visiting or using this website.

 

Introduction

 

The term "Artificial Intelligence Business Solutions Limited", "Artificial Intelligence Business Solutions Ltd", "AIBS", "we", "us" or "our" refers to the owners of this website and registered owners of the company. The term "you" or "your" or "user" or "visitor" refers to the viewer of our website.

 

The purpose of this Privacy Policy (“Privacy Policy”) is to provide you with a clear explanation of when, why and how we collect and use information pertaining to each of our unsubscribed visitors and subscribed users, (each, a "visitor" or "user" (respectively), or "you"). In connection with access to and use of this website (including and any of its subdomains, the "website"), mobile applications ("mobile apps") and related services (collectively, the "services"). Along with an explanation of your statutory rights. This policy is not intended to override the terms of any contract you have with us, nor any rights you might have under applicable data privacy laws.

 

We collect information from the visitors to and users of this website through the use of contact forms, blog comments and subscriptions, live chat, emails, cookies and tracking technologies. When interacting with this website, you may be asked to enter your name, email address or other information to access our services. Information may be shared with a Third Party, (i.e. Processor), to manage the functionality of this website and improve your user experience.

 

At AIBS, we understand that your privacy online is important and respect the privacy of all our users and how we collect personal data and use it within our website. Please read the privacy policy carefully and in full. AIBS takes your acceptance of our privacy policy when you first use www.aibusinesssolutions.co.uk (our website) and continue to use it. If you do not accept these privacy policies, please cease from using our website immediately.

 

The privacy policy is explained to help you understand how AIBS collects your data and how we may safely handle and use it. The privacy policy is subject to change, to ensure that you accept all the privacy policies please do check this page regularly to assess whether you are accepting any new changes to our privacy policy. We aim to be as informative as possible, however, if you would like to further know about our privacy policy, your rights or have any enquiries you can contact us at info@aibusinesssolutions.co.uk. Our dedicated team shall endeavour to get back to you as soon as possible. Our privacy policy aims to comply with the General Data Protection Regulation (GDPR), which sets our rules of collecting and withholding personal data.

 

Definitions

 

In this Privacy Policy, we use the term “AIBS” (and “we”, “us” and “our”) to refer to Artificial Intelligence Business Solutions Limited.

 

Here are some other terms we use:

 

  • Controller: a person, public authority, agency or another body which, alone or jointly with others, determines the purposes and means of the processing of personal data.

  • Processor: a person, public authority, agency or another body which processes personal data on behalf of the controller.

  • Data Protection Officer: under the GDPR, some organisations need to appoint a Data Protection Officer (DPO) who is responsible for informing them of and advising them about their data protection obligations and monitoring their compliance with them.

  • Data subject: the identified or identifiable living individual to whom personal data relates.

  • Personal data: any information relating to a person (a ‘data subject’) who can be identified, directly or indirectly, in particular by reference to an identifier, such as a name, an identification number, location data, an online identifier or to one or more factors specific to the physical, physiological, genetic, mental, economic, cultural or social identity of that person.

  • Processing: in relation to personal data, means any operation or set of operations which is performed on personal data or on sets of personal data (whether or not by automated means, such as collection, recording, organisation, structuring, storage, alteration, retrieval, consultation, use, disclosure, dissemination, restriction, erasure or destruction).

 

Legal Notice

 

This policy has been prepared with due regard to the data protection laws applicable to the data processing activities performed by AIBS in the UK, in which we operate (“applicable laws”), the General Data Protection Regulation (“GDPR”) and any subsequent amendment or legislation passed to enact GDPR into UK law.

 

We are committed to giving individuals greater choice and control to ensure we collect and use personal data fairly and transparently, at all times. Should we ask you to provide Personal Information when using this website, it will be in strict compliance with the EU General Data Protection Regulation (GDPR).

 

As part of our compliance with data protection law, from time to time, we may change this Privacy Policy by updating this page. That being so, we encourage you to review this page regularly and diligently to ensure you are well informed and satisfied with any changes.

 

By submitting your personal data you are accepting to our using your information to contact you for the practices outlined in this Privacy Policy and in accordance with our Terms and Conditions.

 

This policy notice was last revised on 30/04/2019.

 

How to contact us about this Privacy Policy?

 

If you need to contact us regarding our Privacy Policy, or have questions regarding your personal data, or want to update, amend or delete the personal data we hold, then write to:

 

Data Protection Officer

Artificial Intelligence Business Solutions Ltd.

4 Lubbock Road

London

BR7 5JJ

England, UK

 

Or email us at info@aibusinesssolutions.co.uk.

 

Or send your enquiries and comments to us by completing and submitting our Enquiries Form.

 

You can contact us at any time to request us to remove or update your information within a reasonable time. We may only need to retain your personal data if it is essential for our services or to comply with applicable laws and regulations.

 

If you subscribe to our blog and want to unsubscribe, you can unsubscribe at any time by following the unsubscribe instructions, which we include in all our blogs and marketing emails.

 

Scope

 

This Privacy Policy sets out how we ensure the accuracy, relevancy, safety and disclosure of the information that we have collected, or will be collecting, which is about or from you. Therein, demonstrate compliance with the data protection principles set out under the GDPR.

 

This website may contain links to other websites which are outside our control and are not covered by this Privacy Policy. If you access other sites using the links provided, the operators of these sites may collect information from you which will be used by them in accordance with their privacy policy, which may differ from ours.

 

Our services are not permitted to children under 18 years of age. This Website is not directed towards children and we do not seek to collect any data from children. We do not knowingly collect data from children under 18. If we become aware that data from a child under the age of 18 has been collected, we will use all reasonable efforts to delete such information.

 

What personal data do we gather?

 

AIBS may collect personal data on its website in two ways; directly or indirectly.

 

We may collect and process the following personal data:

 

  • Personal data that you may provide by filling in forms on our website. Pages that collect this type of personal data may provide further information as to why your personal data is needed and how it will be used. It is completely up to you whether you want to provide it.

  • If you contact us, we may keep a record of that correspondence.

  • Any postings, comments or other content that you upload or post to our website(s).

  • Our website may collect personal data about your computer, including (where available) your IP address, operating system and browser type, for system administration, to filter traffic, to look up user domains and to report on statistics.

  • Details of your visits to our website, the pages you view and the resources you access or download, including but not limited to, traffic data, location data, weblogs and other communication data.

  • When you have given third-party permission to share with us the information they hold about you.

  • We collect data from publicly available sources when you have given your consent to share information or where the information is made public as a matter of law.

 

Data from third parties we work with:

 

  • Social networks.

  • Market researchers.

  • Organisations that introduce you to us.

  • Networking events.

  • Companies you ask to share your data with us.

 

Our websites may include links to and from the sites of our partner networks, advertisers and affiliates. We do not accept any responsibility or liability for such third parties’ sites or programs. Please check such third parties’ terms of use and privacy statements before using and providing any information to such third parties’ sites and programs.

 

Whom we share your personal information with:

 

We may share your personal information with these organisations:

 

  • HM Revenue & Customs, regulators and other authorities.

  • Any party linked with you or your business’s product or service.

  • Companies we have a joint venture or agreement to co-operate with.

  • Organisations that introduce you to us.

  • Companies that we introduce you to.

  • Companies you ask us to share your data with.

 

You have the right to request:

 

  • Access to the personal data we hold about you, free of charge in most instances.

  • The correction of your personal data when incorrect, out of date or incomplete.

  • That we stop using your personal data for direct marketing (either through specific channels, or all channels).

  • That we stop any consent-based processing of your personal data after you withdraw that consent.

 

Lawful basis

 

Contractual obligations:

 

  1. We have a contract with you and need to process your personal data to comply with obligations under the contract.

  2. We have not yet got a contract with you, but you have expressed your interest as a first step (e.g. requested a quote). If so, we need to process your personal data to adhere to your request.

 

Consent:

 

  1. We have made the request for consent prominent and separate from our Terms and Conditions.

  2. We ask people to positively opt-in.

  3. We don’t use pre-ticked boxes or any other type of default consent.

  4. We use clear, plain language that is easy to understand.

  5. We specify why we want the data and what we may do with it.

  6. We give separate distinct (‘granular’) options to consent separately to different purposes and types of processing.

  7. We name our organisation and any Third Party controllers who will be relying on the consent.

  8. We tell individuals they can withdraw their consent.

  9. We ensure that individuals can refuse to consent without detriment.

  10. We avoid making consent a precondition of a service.

 

Managing consent:

 

  1. We keep a record of when and how we got consent from the individual.

  2. We keep a record of exactly what they were told at the time.

  3. We regularly review consents to check that the relationship, the processing and the purposes have not changed.

  4. We have processes in place to refresh consent at appropriate intervals.

  5. We make it easy for individuals to withdraw their consent at any time and publicise how to do so.

  6. We act on withdrawals of consent as soon as we can.

  7. We do not penalise individuals who wish to withdraw consent.

 

What is the GDPR?

 

The General Data Protection Regulation (GDPR) is a European Union (EU) privacy law that came into force on May 25, 2018. Its purpose is to support privacy as a fundamental human right and therefore give EU residents rights over how their personal data is processed or otherwise used. It will regulate how EU-based businesses collect, record, store, use, and erase personal data from EU customers and contacts.

 

According to the GDPR, personal data is '... any information relating to an identified or identifiable natural person ('data subject'); an identifiable natural person is one who can be identified, directly or indirectly, in particular by reference to an identifier, such as a name, an identification number, location data, or online identifier or to one or more factors specific to the physical, physiological, genetic, mental, economic, cultural or social identity of that natural person'.

 

The GDPR explains, '... natural persons may be identified with online identifiers which are provided by:

 

  • Devices

  • Applications

  • Tools

  • Protocols, such as IP (Internet Protocol) addresses

  • Cookie identifiers (and similar web tracking technologies)

  • Radio Frequency Identification (RFID) tags (the Internet of Things)

 

Individual Rights

 

The GDPR describes the rights of individuals around their personal data. EU citizens have the right to ask for details about and determine how their personal data is being used. People have the right to request for their personal data to be updated, provided to them, prohibited for certain uses or deleted completely.

 

You have the right to ask for a copy of any personal data that we hold about you in our records, to correct any inaccuracies and to update any out-of-date information. You can notify us via the contact details listed above if you wish to do so.

 

Subject to your request, we will disclose to you the personal data we hold or offer a way for you to access it. We will provide you with a copy of your information free of charge in a timely manner. Unless your request is deemed unfounded or excessive and we may have to charge a ‘reasonable fee’ to cover our administration costs.

 

The GDPR includes the following rights for individuals:

 

  1. the right to be informed;

  2. the right of access;

  3. the right to rectification;

  4. the right to erasure;

  5. the right to restrict processing;

  6. the right to data portability;

  7. the right to object; and

  8. the right not to be subject to automated decision-making including profiling.

 

Read more about the above individual rights as directed by the Information Commissioner Office.

 

Responsibilities of Controllers and Processors

 

AIBS has obligations for dealing with personal data, as a “Controller” and as a “Processor.”

 

  1. Whenever a Controller uses a Processor (a Third Party who processes personal data on behalf of the Controller) it needs to have a written contract in place. Similarly, if a Processor employs another Processor it needs to have a written contract in place. The contract is important so that both parties understand their responsibilities and liabilities. They help controllers to demonstrate their compliance with the GDPR.

  2. Controllers are liable for their compliance with the GDPR and must only appoint Processors who can provide ‘sufficient guarantees’ that the requirements of the GDPR will be met and the rights of data subjects protected.

  3. Processors must only act on the documented instructions of a Controller. They will, however, have some direct responsibilities under the GDPR and may be subject to fines or other sanctions if they don’t comply.

  4. Contracts must set out the subject matter and duration of the processing, the nature and purpose of the processing, the type of personal data and categories of data subject and the obligations and rights of the Controller. The use of contracts by Controllers and Processors may also increase data subjects’ confidence in the handling of their personal data.

 

What information do we collect?

 

We collect two types of information regarding our Visitors and Users:

 

  1. Individually identifiable information, namely information that identifies an individual or may with reasonable efforts cause the identification of an individual or may be of private or sensitive nature (“Personal Information”).

  2. Un-identified and non-identifiable information pertaining to a visitor or un-identified User, which may be made available to us, or collected automatically via our services (“Non-personal Information”).

 

The Personal Information collected by us mainly consists of contact details (e.g. name, email address or phone number), details regarding a browsing or usage session (IP address, Geo-location or device unique identifier), details regarding connected Third Party accounts (such as the email or username for a connected Google or Facebook account), correspondences (including those made through or uploaded to our services) and any other personal data provided to us by visitors or users through their access to or use of our services. For the avoidance of doubt, any Non-personal Information that is connected or linked to personal data (for example, in order to improve the services we offer) is deemed and treated by us as Personal Information, as long as such connection or linkage exists.

 

The Non-personal Information collected by us mainly consists of technical and aggregated usage information, such as visitors’ and users’ browsing and ‘click-stream’ activity on the services. Such Non-personal Information does not enable us to identify the visitor or user from whom it was collected.

 

When you visit and use this website, we may collect information about your usage, sessions and related information, either independently or by Third Party services, through the use of cookies and other tracking technologies (read our Cookie Statement). That information may include your IP address, your operating system, your browser ID and activity and other information about how you interacted with this website. We also collect the personal data you provide us when you register to our services via Third Party platforms such as Facebook or Google.

 

Why do we collect your information?

 

We collect Non-personal and Personal Information for the following purposes:

 

  • To provide and operate the services;

  • To perform a contract or take steps to enter into a contract;

  • To further develop, customise and improve our services, based on visitors’ and users’ common or personal preferences, experiences and technical issues;

  • To provide our service users with ongoing customer assistance and technical support;

  • To contact our service users with service-related notices and promotional offers;

  • To provide segmented and targeted promotional campaigns;

  • To create aggregated statistical data and inferred Non-personal Information, which we or our Third Party partners may use to provide and improve our services;

  • To enhance our data security and fraud prevention capabilities; and

  • To comply with applicable laws and regulations.

 

How do we use your information?

 

We use your personal data for the purposes set out in this Privacy Policy, where we are satisfied that our use of your personal data is conducted in a manner proportionate and appropriate to your privacy rights:

 

  1. To promote the use of our services to you and others.

  2. To send you promotional content in regards to your marketing preferences and interests.

  3. To send you System Notifications.

  4. To communicate with our services users and provide customer support.

  5. To enforce compliance with applicable law.

  6. To protect the rights of our visitors, users, Third Party partners and our own.

  7. To provide information to our professional advisors (i.e. accountants and solicitors) to help us to comply with our legal, regulatory and professional obligations.

  8. To develop and deliver features and upgrades of our services that are accessible and beneficial to you.

  9. To transfer information in the matter of the sale, merger, consolidation, liquidation, reorganisation, or acquisition of AIBS. In this instance, we will notify you in a timely manner by email or posting a notice on this website.

  10. We may combine personal data with other information that we collect or access about you (i.e. data from our Third Party partners), to improve the services you use.

 

We may share personal data you have provided, we have collected from you, or we have collected about our services with Third Parties (or allow them access to it) that help us manage and support our Services:

 

  1. When we have your consent to do so;

  2. To process it for us, based on our instructions and in compliance with this Privacy Policy and any other appropriate confidentiality and security measures;

  3. If we have a belief in good faith that access, use, preservation or disclosure is reasonably necessary;

  4. To meet any applicable law, regulation, legal process or enforceable governmental request;

  5. To detect, prevent or otherwise address fraud, security or technical issues; and

  6. To protect against harm to the rights, property and safety of AIBS, our visitors, users and Third Party partners and the public, as required or permitted by law.

 

What information do we share with Third Parties?

 

We may appoint Third Party service providers to carry out data processing on our behalf in order to provide our Services to you or to fulfil the contractual arrangement that we have with you.

 

We may share information with Third Parties:

 

  1. if we are under a legal or regulatory duty to do so;

  2. if it is necessary to do so to enforce our terms and conditions of sale or other contractual rights;

  3. to lawfully assist the police or security services with the prevention and detection of crime or terrorist activity;

  4. where such disclosure is necessary to protect the safety or security of any persons; or

  5. as permitted under applicable law.

 

Information may be processed by our Third Party service providers in the United States or in other jurisdictions. Our service providers are given the information they need to perform their designated functions and we do not authorise them to use or disclose personal data for their own marketing or other purposes.

 

We do not disclose information to Third Parties unless we provide you with advance notice. This does not apply to our website hosting partners and other Third Parties who assist us in operating this website. We also disclose information when necessary and appropriate to comply with the law and the protection of rights and property. Any Third Parties who process data on our behalf are required to maintain the confidentiality of the data they process for us.

 

When you subscribe to our blog, consent to receive promotional communications from us or complete one of our contact forms you will be asked to submit personal data about yourself (e.g. name and email address). When you provide such information you accept that we may retain your personal data and that it may be held by us or our Third Party partners that process it on our behalf to provide the services you requested.

 

Cookies and Tracking

 

Our website uses cookies to collect certain information about our website visitors. Cookies are small pieces of data stored on your website browser (if you allow) that enables the website's or service provider's systems to remember your browser and capture certain information. Cookies track online traffic flows, recognise repeat site visits and record information about your online preferences.

 

We use cookies to help us understand your preferences and improve your user experience based on previous and current site activity. You can choose to have your computer warn you each time a cookie is being sent, or choose to turn off all cookies. You do this through your browser settings. Browsers differ, so look at your browser's Help menu to learn the correct way to modify your cookies. If you turn cookies off, some of the features that affect your website experience may be disabled and not function properly.

 

If you require further details about how we use cookies and tracking technologies on this website, or how you can opt-out of the use of cookies, read our Cookie Statement.

 

Public information and social media

 

Any comments that you post on our blogs are public information and may be read, collected, and used by anyone. If you post a blog comment and you want it removed from this website, you can contact us. If we are unable to remove your information we will contact you to notify you of the reason.

 

This website includes social media widgets and single sign-on features, such as the “Facebook Connect” or “Google Sign-in”, the “Facebook Like” button, the “Share this” button or other interactive mini-programs (“Social Media Features”). These features may collect your IP address and which page you are visiting. Social media features and widgets may be hosted by a Third Party or directly on this website.

 

We maintain our presence on social media website (i.e. Facebook, LinkedIn, Twitter, Google+, Pinterest, YouTube and Instagram). Interactions with these social media features are governed by the company providing the feature. We cannot control the actions of social media platforms users or the actions of the social media platforms themselves.

 

Third Parties

 

We partner with a number of selected Third Party service providers whose services manage and support our own. This may include hosting, communications and content management, data and cybersecurity, billing and payment processing, domain name registrars, fraud detection and prevention, web analytics, email distribution, session recording, remote access, performance measurement, data optimisation, marketing services, content providers and our legal and financial advisors (collectively, “Third Party Service(s)”).

 

Such Third Parties may receive or otherwise have access to our visitors’ and users’ personal data, in its entirety or in part, depending on each of their particular responsibilities and purposes in managing and supporting our services and may only use it for such purposes.

 

We only enter into contracts with Third Parties that uphold the privacy and safeguarding of personal data in a manner that is consistent with this Privacy Policy and our Terms and Conditions.

 

  1. We may share your information with our Third Party service providers, who enable us to manage and support our services.

  2. We may appoint Third Party partners to manage ads on this website or run promotional campaigns on our social media platforms.

  3. We may access information about you from Third Party sources, such as public databases, social media platforms, service providers and marketing partners to gain data insights.

  4. We may use your information, alone or in combination with other information (including personal data) we collect from Third Parties, to enhance our functionality and usability and to provide you with more relevant content and beneficial services.

 

Note that while our services may contain links to other websites or services, we are not responsible for such websites’ or services’ privacy practices. We encourage you to be aware when you leave this website to read the privacy statements of each website you visit before providing your Personal Information.

 

Google Analytics

 

We use Google Analytics to understand how our visitors and users engage with this website, measure the effectiveness of advertising, protect against fraud and abuse and personalise the content you see on Google and on our website. We have not enabled Google AdSense on this website, though may do in the future.

 

Google Analytics collects information about this website traffic via Google advertising cookies and identifiers. Google Analytics Advertising provides data analytics features that are not available through standard implementations, including:

 

  • Remarketing with Google AdSense

  • Google Display Network Impression Reporting

  • Demographics and Interests Reporting

 

Information Stored outside of the EEA

 

We may collect information from you that we transfer and store outside of the European Economic Area (EEA), processed by Third Party partners that we work with to manage and support our services. Personal data shall not be transferred to a country or territory outside the EEA unless that country or territory can ensure and uphold an adequate level of protection for the rights and freedoms of data subjects in relation to the processing of personal data.

 

  • Wix.com is our Third Party service provider of the cloud-based web development platform to manage this website and deliver functionality such as social plug-ins, ecommerce, online marketing, contact forms, email marketing and community forums on this website. The information collected may be processed and stored by Wix in the USA, in Europe (including in Lithuania, Germany and Ukraine), in Israel, and in other jurisdictions as necessary for the proper delivery of our services or required by law. Wix.com Ltd. is based in Israel, which is considered by the European Commission to be offering an adequate level of protection for the Personal Information of EU Member State residents.

  • Network Solutions are our Third Party service provider of cloud-based web hosting services. The information collected is hosted on servers located in the USA, unless otherwise provided, and may be processed or accessed outside of the European Economic Area countries. Network Solutions uses technical security measures to prevent the loss, misuse, alternation or unauthorised disclosure of information under control.

 

If you prefer not to have your information stored outside of the EEA, you can notify us of your preference by completing and submitting our contact form or emailing us at info@aibusinesssolutions.co.uk  or writing to our postal address at 4 Lubbock Road, London BR7 5JJ.

 

Changes to this policy

 

We reserve the right to revise, modify or update this Privacy Policy, from time to time. Updates and revisions are effective immediately upon notice on this page. The most recent version of this policy is represented by the version date located at the bottom of this Privacy Policy.

 

Previous versions of this policy represent a valid, reliable and enforceable copy, in effect and in relation to the date you visited this website. We will keep previous versions of this Privacy Policy in an archive for your review.

 

If material changes are made to this Privacy Policy, we will notify you in advance by placing a notice on this website prior to the change becoming effective and provide an opportunity for you to opt-out of such differing uses. If the changes are significant, we will post a more prominent notice (including, for certain services, email notification of Privacy Policy changes).

 

We encourage you to review this policy occasionally and often to ensure that you are up to date and informed of any changes to our privacy practices that are applicable to you. Your continued use of this website shall signify your continuing acceptance of any such changes.

 

If you do not agree to any changes, do not continue to use the website. Any enquiries you have about this Privacy Policy should be sent to us using the contact details listed herein.

 

Security

 

We take all reasonable and necessary measures to protect the personal data we hold from loss, misuse and illicit access, disclosure, alteration and destruction. We have security procedures in place to protect our physical records and database system from loss and misuse, and only allow access to them when it is absolutely necessary to do so and under strict guidelines as to what use may be made of the data contained within them. We restrict access to personal information to Third Party partners who process it for us and uphold strict contractual obligations.

 

We store information on secure computers, which only a restricted number of staff have physical access to. We use firewalls and security technology to prevent our computers from being accessed by unauthorised persons. We regularly review our data collection and storage security measures to protect against unauthorised access.

 

Notice of Breach of Security

 

In the event, we experience a security breach, or we are alerted to malicious activities, or we detect illicit access into our system that affects you, then we will notify you as soon as possible. We will also, as a consequence of any breach of security, document in a report the action we took to resolve the matter.

 

 

This Privacy Policy was revised and effective on 30 April 2019.